Administrative Manager
We are seeking a highly organised and proactive Administrative Manager to become the backbone of our operations.
Reporting directly to the Operations Director, you will ensure the smooth running of our office, support compliance and HR functions, and play a key role in event coordination and facilities management.
This varied role will involve overseeing reception and front-of-house duties, assisting with IT and communications, managing office supplies and service providers, and supporting both recruitment and budgeting processes. As the role develops, it offers the opportunity to progress into an Office Manager position.
We are looking for someone with excellent communication skills, strong organisational ability, and the confidence to liaise effectively with colleagues at all levels. A proactive mindset and the ability to problem-solve will be key to success.
If you’re looking for a role where your initiative and organisational skills will make a real impact, we’d love to hear from you.
Please see full job specification as follows:
As our Administrative Manager, you will be the backbone of our daily operations—ensuring smooth-running office facilities, efficient communications, and exceptional customer experiences. You will report directly to the Operations Director and work closely with all teams to support administrative, compliance, and event-planning needs.
Key Responsibilities
- Front of House & Reception
- Answer and triage incoming calls and emails, redirecting to the appropriate team members
- Greet visitors and manage all inbound deliveries
Events & Meetings
- Coordinate and support monthly internal meetings
- Assist with planning and execution of company events
Compliance & HR Support
- Partner with the Operations Director on compliance and HR initiatives
- Complete onboarding/off boarding processes
- Support the development and enforcement of office policies
IT & Phone System
- Generate and distribute monthly call-log reports to Heads of Department
- Generate and distribute monthly email-log reports to Heads of Department
- Assisting with basic IT needs and troubleshooting.
- Liaising with our IT support company
Office Facilities & Finance
- Order office supplies, stationery, and workwear
- Manage the cleaning contract and liaise with other service providers
- Assist with monthly reconciliation of office-related expenses
Budgeting
- Assisting with the marking budget
- Assisting with the Admin budget
- Bank reconciliation for Land reg search and misc. charges
- Assist with company cards - software, limits, expenditure, reconciliation, issuing.
Recruitment
- Assisting with admin involved with recruitment and employment of staff
- Assisting with admin involved with recruitment and employment of temp staff.
This is a position that will grow to include additional responsibilities—agreed upon collaboratively with the successful candidate—so we’re seeking a proactive individual with initiative.
Ultimately, we envision this role evolving into an Office Manager position.
Key Skills:
- Organisation and Time Management: Ability to prioritise tasks and manage multiple responsibilities.
- Communication Skills: Excellent verbal and written communication skills.
- Problem-Solving: Ability to identify and resolve issues efficiently.
- Interpersonal Skills: Strong ability to interact with individuals at all levels.
- Computer Literacy: Proficiency in using office software and equipment.
Benefits:
- Additional leave
- Bereavement leave
- Casual dress
- Company events
- Company pension
- Free parking
- Health & wellbeing programme
- Sick pay
Term: Full Time Permanent
Salary: £28,000
Please click below and send your CV along with a cover letter outlining why you believe you're a strong fit for this role. We look forward to hearing from you!
