Cleaver Property Management utilises Property Management software to ensure that all aspects of accounting are professionally and accurately maintained. This enables us to provide you with management reports and residents with accurate statements. As the computerisation of all transactions keeps administration simple so it helps provide your Accountants with a straightforward task of reconciling your accounts at the year-end.

Ensuring proper financial control of funds is paramount to you and to Cleaver Property Management. To this end we will work closely with you to ensure that Bank Accounts, financial records and all documentation are effectively and securely managed.

• Issue of service charge demands, Insurance demands, levy or S20 demands
• Payment of contractors, suppliers and Insurers
• Reconciliation of Bank Statements
• Management of Bank Accounts, Reserves and Sinking Funds
• Preparation of residents statements and account management
• Apportionment upon sale of service charges

Cleaver Property Management will work with your appointed Accountants to ensure that the Financial Accounts are prepared for your review. We will promptly deliver your year end documentation to them and assist with queries or questions that may arise.

Our software and record keeping will produce clear and concise records of all transactions undertaken throughout the financial year. This, in turn, will mean that your Accountants can efficiently produce your draft accounts.

We will assist with completion of any documentation for HM Revenue & Customs in concert with your Accountants.

We will retain your year end documentation (for 7 years). This documentation is available, upon appointment, for any lessee to inspect.

Management Account reports are vital to ensure that proper management of the property is undertaken. Understanding the financial components of the management is key to delivering effective services. It is a continual process of monitoring the cash flow and the Budget so that decisions can be based upon accurate accounting information.

• Analysis of expenditure. Reporting how much has been spent and on what
• Budget vs actual. Reporting whether expenditure is on target
• Variances - Advising on why variances have risen
• Debtors - Reporting on monies due and from whom

Cleaver Property Management can issue these reports so that Budgets can be scrutinised and adjustments made.